TITLE:                 FINANCE OPERATIONS/ACCOUNTANT

PRIMARY FUNCTION:

This position assists the Director of Finance by performing tasks involving accounting, auditing, and budgeting.

EDUCATION and/or EXPERIENCE

Any combination of training or college education and experience equivalent to an Associates or Bachelor’s degree in Business, Accounting, Management, or Finance with related work experience.  Knowledge & understanding of State and Federal regulations governing the financial operations of a public school system.  Demonstrated experience in public/governmental financial accounting.  Experience working with external auditors and an understanding of Governmental Accounting Standards Board standards and reporting and a comprehensive knowledge of generally accepted accounting principles.  Experience in recording and maintaining fixed asset inventories.  Experience in developing and/or assisting in budget development and financial reports including cash flow analyses and projections preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepares reports and analysis for the Director of Finance, auditors, and department administrators.
• Researches financial topics (e.g. discrepancies, accounting guidelines, state guidelines, IRS guidelines, Governmental Accounting Standards Board statements, etc.) for the purpose of evaluating compliance requirements and potential implications on district operations.
• Assists in the interpretation and implementation of applicable district, state, and federal policies, laws, and regulations regarding financial accounting.
• Coordinates and conducts year-end close out procedures and year-end audit processes to ensure audit compliance.
• Researches and resolves complex problems pertaining to all aspects of fiscal services.  Provides technical advice to staff, department heads and principals regarding accounting policies and procedures.
• Review financial and accounting operations and provide recommendations necessary to maintain a strong system of internal controls for the district.
• Assists the Director in budget preparation which will include analyzing historical information and trends in order to make projections/forecasts relative to revenues and expenditures.
• Assists the Director in preparing/submitting Virginia Public School Authority bond applications and will assist in the development and maintenance of cash flow analysis relative to school debt.
• Assists the Director in management of capital budgets pertaining to facility renovation and construction.
• Ensure proper accounting of general ledger transactions and prepared monthly general ledger reconciliations.
• Assists other staff members with proper account coding.
• Provides accounting/bookkeeping support to school bookkeepers and will coordinate School Activity Funds audit.
• Controls accounts receivable, including verifying account numbers, writing receipts, making deposits and maintaining supporting reports.
• Identifies, researches, and processes journal entries to correct posting errors.
• Reconcile bank accounts.
• Reviews budget expenditures for the purpose of ensuring the proper and accurate posting of expenditures to correct line item.
• Analyze federal grant balances for department supervisors.
• Process state and federal grant reimbursements using Department of Education’s Online Management of Education Grant Awards program.
• Assists with Medicaid billing and prepares quarterly and annual reimbursement reports.
• Generates operating statements and trial balances for various departments.
• Completes the Annual School Report as required by the Department of Education.
• Maintain a property accounting system for all fixed assets including district tangible personal property, major equipment, and buildings and coordinates activities for the disposition of property when declared surplus or removed from inventory.
• Maintains an accounting procedures manual.

• Contributes to finance team effort by performing other duties, tasks, and participates in special management/financial programs as assigned. 

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of accounting functions, principles, methods and procedures especially as they relate to governmental accounting and financial reporting procedures.  Ability to calculate and analyze figures and balances and perform general ledger reconcilement.
• Computer proficiency and technical aptitude with the ability to utilize Microsoft Office Word and Excel. 
• Able to effectively communicate and interact with supervisors, members of the general public and all other groups involved in the activities of the department. 
• Proven ability to work effectively in a team environment with associates.  Capability of effective planning and priority setting.  Ability to manage several complex projects simultaneously while working under pressure to meet deadlines and maintain confidentiality.
• Able to assemble information and create written reports and documents in a concise, clear and effective manner.
• Knowledge of organization policies and procedures including procurement guidelines is preferred. 

PHYSICAL DEMANDS/REQUIREMENTS

Work requires frequent standing, sitting, light lifting up to 10 pounds, walking, vocal communication for expressing or exchanging ideas, hearing to perceive information at a normal spoken word level, visual acuity for preparing and analyzing written or computer data, and significant fine finger dexterity. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REPORTS TO:            Director of Finance

TERMS OF EMPLOYMENT: 12-Month Contract

SALARY:      Commiserate with education and work experience

EVALUATION:

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of classified personnel.